Items distributed after the posting of the agenda can be viewed by clicking here
PUBLIC ADVISORY: THE CITY COUNCIL CHAMBERS WILL NOT BE OPEN TO THE PUBLIC
Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020, the regular meeting of the City Council for June 23, 2020 will be conducted remotely through Zoom and broadcast live on the City's website. Please be advised that pursuant to the Executive Order, and to ensure the health and safety of the public by limiting human contact that could spread the COVID-19 virus, the Council Chambers will only be open to Council Members and City staff and will not be open to the public for the meeting.
If you would like to speak on an agenda item, you can access the meeting remotely:
Join from a PC, Mac, iPad, iPhone, or Android device, or by phone; and view broadcast live on the City's website at www.chinohills.org/videostreaming, or on the City TV channels 3 (Spectrum Cable) and 41 (Frontier Cable): Please use this URL https://us02web.zoom.us/j/86197351711.
If you do not wish for your name to appear on the screen, then use the drop down menu and click on “rename” to rename yourself to be anonymous.
Or join by phone:
Enter Meeting ID: 861 9735 1711
If you want to comment during the public comment portion of the agenda, Press *9 and we will select you from the meeting cue.
NOTE: Your phone number will appear on the screen unless you first dial *67 before dialing the numbers as shown above.
The City wants you to know that you can also submit your comments via email to email@example.com. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 5:30 p.m.; or if you are unable to email, please call the City Clerk's Office at (909) 364-2624 by 5:30 p.m. Emails and documents submitted will be considered a public document subject to posting on the City's website.
If you wish to have your comments read to the Council Members during the appropriate Public Comment period, please indicate in the Subject Line "FOR PUBLIC COMMENT" and list the item number you wish to comment on. Comments that you want read to the Council will be subject to the three minute time limitation (approximately 350 words). Written comments that are only to be provided to Council and not read at the meeting will be distributed to the Council prior to the meeting.
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office, (909) 364-2624 within 48 hours of the meeting.
The City of Chino Hills thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus.
|6:00 P.M. - CALL TO ORDER / ROLL CALL|
|1.||PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to please raise your hand via Zoom or dial *9 to be selected from the meeting cue. Comments will be limited to three minutes per speaker.|
|RECESS INTO CLOSED SESSION
|2.||Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(1) Existing Litigation - Natural Resources Defense Council, Inc. v. San Bernardino County; City of Chino Hills; City of Rancho Cucamonga; City of Redlands, San Bernardino County Superior Court Case No. CIVDS 1937969|
|3.||Conference with Real Property Negotiators pursuant to Government Code Section 54956.8 for price and terms for property located at APN Nos. 1017-241-28 and 1030-341-68; Benjamin Montgomery, City’s Negotiator and Chino Valley Independent Fire District, Negotiator|
|7:00 P.M. - CONVENE MEETING / ROLL CALL|
|PLEDGE OF ALLEGIANCE TO THE FLAG|
|INVOCATION: Pastor Michael Obadja, Abbalove|
|4.||PRESENTATION - San Bernardino County update - Supervisor Curt Hagman|
|5.||RECOGNITION - Recognition of Principal Thomas S. Mackessy on his retirement from Country Springs Elementary School|
|6.||PROCLAMATION - Proclaiming July as Parks Make Life Better Month|
|7.||INTRODUCTION - New employees:
Jesika Patino, Community Services Coordinator II, Community Services Department
Angela Durham, Accountant II, Finance Department
Hannah Miller, Account Technician I, Finance Department
Azalea Ramirez, Account Technician I, Finance Department
Sean Malone, Parking Enforcement Officer, Public Works Department
|ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION|
|8.||PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council, whether or not the item appears on the agenda, except testimony on Public Hearing items must be provided during those hearings. Please raise your hand via Zoom or dial *9 to be selected from the meeting cue. Individual audience participation is limited to three minutes per speaker.|
|CONFLICT OF INTEREST ANNOUNCEMENTS: Council Member abstentions shall be stated at this time for recordation on the appropriate item.|
|CITY DEPARTMENT BUSINESS|
|CONSENT CALENDAR (9 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.|
|9.||Approve June 9, 2020, City Council Meeting Minutes|
Approve warrants and wires over $25,000 for the period of May 28 through
June 10, 2020 in amount of $2,591,005.46
|11.||Receive and file report on public participation at City Council Meetings during Coronavirus Pandemic|
|12.||Authorize execution of Amendment No. 1 to Agreement No. A2020-021 with ECS Imaging, Inc., increasing total not-to-exceed amount to $106,070 to purchase 10 additional Full Named User licenses with Snapshot and email, Advanced Audit Trail with Watermark and Integration with DocuSign e-Signature software to existing Avante System and maintenance fees through February 22, 2025|
|13.||Approve revisions to Personnel Rules, Rule X - Attendance and Leaves, Section 1 - Vacation Leave|
Adopt resolution acting as Legislative Body of Community Facilities District
No. 2015-1 (Vila Borba) authorizing annual levy of Special Taxes for Fiscal
|15.||Authorize execution of three-year agreement with Excel Landscape, Inc., in amount not-to-exceed $198,500 including two one-year renewal options to provide landscape maintenance services at water production facilities|
|16.||Find exception to competitive bidding procedures and authorize execution of three-year agreement with Cintas Corporation No. 2 in amount not-to-exceed $75,000 including two one-year renewal options for uniform rental for Public Works Department|
|17.||Authorize execution of three-year agreement with Crosstown Electrical and Data, Inc., in annual amount not-to-exceed $200,000 with optional one-year renewal to provide traffic signal maintenance and emergency on-call services|
|DISCUSSION CALENDAR - This portion of the City Council Agenda is for all matters where staff and public participation is anticipated. Please raise your hand via Zoom or dial *9 to be selected from the meeting cue. Individual audience participation is limited to three minutes.|
|18.||Receive and file Coronavirus Disease 2019 (COVID-19) Update|
Provide direction on desire to have City Manager implement temporary policy changes to mitigate impacts of COVID-19 Pandemic on residents and businesses
|20.||Adopt resolution deferring annual water rate increase and direct City Clerk to update Resolution with deferral option selected by City Council|
|21.||Adopt resolution authorizing approval of project specific maintenance agreement for Gateway Monument, authorize execution of Project Specific Maintenance Agreement with State of California acting by and through California Department of Transportation, and determine the project is exempt from review under the California Environmental Quality Act|
|22.||Provide direction to place proposed increase in City's Transient Occupancy Tax on November 3, 2020, ballot for voter approval and specify the amount of increase|
|PUBLIC HEARING - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Please raise your hand via Zoom or dial *9 to be selected from the meeting cue. Individual audience participation is encouraged and is limited to three minutes.|
|23.||Approve proposed Substantial Amendment to 2019-20 Annual Action Plan for the Community Development Block Grant Program, authorize City Manager to execute all agreements and related documents, and adopt budget amendment resolution for Fiscal Year 2019-20 increasing Community Development Block Grant Fund by $245,261 for Cares Act funding allocation|
|24.||Adopt resolution confirming Engineer's Report for Chino Hills Los Serranos Lighting Maintenance District and ordering levy and collection of assessments|
|25.||Adopt resolution confirming Engineer's Report for Chino Hills Vellano Landscaping and Lighting District and ordering levy and collection of assessments|
|26.||Adopt resolutions confirming Engineer's Report for Chino Hills Special Maintenance Areas 1 and 2 and ordering levy and collection of assessments|
|27.||Adopt resolution confirming Engineer's Report for Chino Hills Landscape and Lighting District No. 1 and ordering levy and collection of assessments|
|PUBLIC INFORMATION OFFICER REPORT|
|SAFETY UPDATES - Police and Fire|
Vice Mayor Johsz
|ADJOURN IN MEMORIAM AND IN HOPE: Adjourn in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great.|