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    17.    
City Council Regular
Meeting Date: 12/11/2018  

SUBJECT:
AMENDMENT NO. 2 TO LEASE AGREEMENT NO. A09-20
RECOMMENDATION:
Authorize the City Manager to execute Amendment No. 2 to Lease Agreement No. A09-20 (County Contract No. 09-71) with the County of San Bernardino for office space located in the Civic Center.
BACKGROUND/ANALYSIS:
The City has leased approximately 2,500 square feet of office space to the County of San Bernardino for the Supervisor representing the Fourth District since February 2009.  This space is currently not needed for City purposes and is not anticipated as being necessary in the foreseeable future. 
 
A component of the lease provided for the option to extend the lease for a four-year period.  The County wishes to trigger that option, as well as make a few minor changes to the agreement as follows:
  1. Provide for a new term which will expire December 31, 2022, keeping the annual rental rate of $1.
     
  2. Include an arbitration option should the City and the County disagree on a future fair market rental rate.
     
  3. Addition of a confidentiality clause that requires the City to agree that it will prevent City officers, agents, employees and contractors from providing unlawful access to or disclosure of confidential information contained at the premises leased by the County.
The City believes that having the County office located in Chino Hills provides a benefit to our residents, City officials and employees.  There is easier and more convenient access to the County government.  The lease arrangement as described will continue to make those services available.
ENVIRONMENTAL (CEQA) REVIEW:
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines Section 15278 and is therefore exempt from CEQA as it is an administrative change that will not result in any direct or indirect physical change in the environment.
FISCAL IMPACT:
There is no additional fiscal impact with this amendment.  The City has minimal costs associated with the lease.
 
REVIEWED BY OTHERS:
This item has been reviewed by the City Attorney.
Attachments
County Lease Agreement No. A09-20
Amendment No. 2 to A09-20

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