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    23.    
City Council Regular
Meeting Date: 12/11/2018  

SUBJECT:
CONTRACT WITH COPP CONTRACTING, INC. FOR THE FAIRWAY BOULEVARD PAVEMENT REHABILITATION PROJECT FROM YORBA AVENUE TO POMONA-RINCON ROAD
RECOMMENDATION:
  1. Award a contract to Copp Contracting, Inc. in the amount of $122,325.07 for the Fairway Boulevard Pavement Rehabilitation Project from Yorba Avenue to Pomona-Rincon Road. 
  2. Authorize staff to issue a Notice of Award. 
  3. Authorize staff to accept the performance and payment bonds, proof of insurance, and issue a Notice to Proceed upon receipt and acceptance.
  4. Authorize the City Manager, at his discretion, to approve cumulative change orders up to 10% ($12,232.51) of the awarded contract amount. 
  5. Adopt a Resolution entitled:  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR FISCAL YEAR 2018-19 DECREASING THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND BUDGET BY $50,000 FOR THE FAIRWAY BOULEVARD REHABILITATION PROJECT
BACKGROUND/ANALYSIS:
On September 11, 2018, the City Council approved the plans and specifications for the Fairway Boulevard Pavement Rehabilitation Project from Yorba Avenue to Pomona-Rincon Road and adopted Resolution No. 2018R-065 approving the design and authorizing staff to solicit bids for construction.

On November 15, 2018, six (6) bids were received and are summarized as follows:
 
 
CONTRACTORS
 
BID
1.  Copp Contracting, Inc. $   122,325.07
2.  Hardy & Harper, Inc. $   127,997.00
3.  ONYX Paving Company Inc. $   140,000.00
4.  R.J. Noble Company $   151,011.50
5.  E.C. Construction Co. $   154,430.42
6.  Horizons Construction Co. Int’l, Inc. $   207,885.00
 
The bid received from Hardy & Harper, Inc. did not include acknowledgement of Addendum No. 1, and has been determined to be non-responsive.   As shown above, Copp Contracting, Inc. of Buena Park submitted the lowest base bid and is the apparent low bidder. 
 
Staff received favorable reports from references regarding the work performed by Copp Contracting, Inc. and recommends that the City Council award them a contract in the amount of $122,325.07.
ENVIRONMENTAL (CEQA) REVIEW:
At the September 11, 2018, City Council meeting, the project was determined to be exempt as a Class 1(c) Categorical Exemption (existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities), pursuant to Section 15301 of Guidelines for the California Environmental Quality Act of 1970, as amended, Public Resources Code section 21000 et seq.  City staff has also determined that the project is exempt as a Class 2 Categorical Exemption, (existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities), pursuant to Section 15302 of Guidelines for the California Environmental Quality Act of 1970, as amended, Public Resources Code section 21000 et seq.
 
FISCAL IMPACT:
The total estimated cost for this project is as follows:
 
  
Item Amount
Design (expended) $      8,500.00
Construction Contract Amount $  122,325.07
Contingencies (10%) $    12,232.51
Construction Management, Inspection and Testing  (12%) $    16,146.91
Total $  159,204.49
 
Funding for this project will come from the following sources:
 
Project No. Funding Source Amount
S19012 Community Development Block Grant Funds (CDBG) $  250,000.00
  Decrease appropriation requested    ($50,000.00)
  Revised Approved Funding $  200,000.00
   
Since there is more than enough funding for this project, the proposed budget amendment will decrease the budget in the Fairway Boulevard Pavement Rehabilitation Project (S19012) by $50,000 to make funding available for other projects.  The projected ending fund balance in the Community Development Block Grant Fund will increase by $50,000.  There is no impact on the General Fund with this item.  Any unused funds at the project completion will be returned to the fund balance.
 
REVIEWED BY OTHERS:
This agenda item has been reviewed by the Finance Director and the City Attorney.
 
Attachments
Agreement
Resolution
Exhibit No. 1 to Resolution

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