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    18.    
City Council Regular
Meeting Date: 08/14/2018  

SUBJECT:
AMENDMENT NO. 2 TO AGREEMENT NO. A2017-217 WITH SCS ENGINEERS
RECOMMENDATION:
  1. Adopt a resolution entitled:  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR FISCAL YEAR 2018-19 INCREASING THE GENERAL FUND BUDGET BY $20,000 FOR TECHNICAL REVIEW OF ENVIRONMENTAL DOCUMENTS SERVICES
     
  2. Authorize the execution of Amendment No. 2 to Agreement No. A2017-217 with SCS Engineers, increasing the annual contract amount to $40,000 with a total not-to-exceed amount of $200,000 for a three-year agreement with two one-year renewal options for the technical review of environmental documents. 
BACKGROUND/ANALYSIS:
SCS Engineers (SCS) is an environmental consulting and contracting firm who specializes in solid and hazardous waste management, energy, remediation and environmental compliance.  A $20,000 agreement with SCS was initiated by the City Manager in August of 2017 to provide the technical review of environmental documents relating to the TRTP Eastern Transition Station, on an as-needed basis.  Per Chino Hills Municipal Code Section 3.18.050, the City Manager decided to waive the RFP process because SCS has expertise in this type of service and has demonstrated competence in the past.  In May of 2018, Amendment No. 1 was executed by the City Manager to increase the contract amount to $25,000.  The need for their services has exceeded the $25,000 signing authority of the City Manager so staff is recommending the annual contract amount be increased to $40,000 with a total not-to-exceed amount of $200,000.  The amendment will also extend the contract term to June 30, 2020, with an additional two (2) one-year renewal options.
ENVIRONMENTAL (CEQA) REVIEW:
This proposed action is exempt from review under the California Environmental Quality Act (California Public Resources Code §§21000, et seq.; “CEQA”) and CEQA regulations (14 California Code Regulations §§15000, et seq.) because it does not involve any commitment to a specific project which could result in a potentially significant physical impact on the environment; and constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. Accordingly, this action does not constitute a “project” that requires environmental review (see specifically 14 CCR § 15378(b)(4-5)).
 
FISCAL IMPACT:
The proposed amendment will increase the FY 2018-19 expenditure budget in the General Fund by $20,000 and decrease the projected ending fund balance by $20,000.  Future contract costs will be budgeted for in the appropriate fiscal year. 
REVIEWED BY OTHERS:
This item has been reviewed by the Finance Director.
Attachments
Resolution
Exhibit 1 Budget Amendment
Amendment

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