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City Council Regular
Meeting Date: 08/14/2018  

Authorize the execution of a one-year agreement with the City of Chino to provide Human Services programs for Fiscal Year 2018-19.
The City of Chino Hills has provided a Human Services Program to its residents consistently for the last 17 years through a contract for services with the City of Chino.  The Human Services Program provides individual and family counseling which addresses substance abuse, delinquency, and other social and behavioral issues.
The City of Chino will provide the following human services programs during Fiscal Year 2018-19:
  • HOPE Family Resource Centers
  • Teen Counseling
  • Youth Counseling
  • Experiences in Career, Education, and Leadership (EXCEL)
  • McKinney-Vento Children’s Academic Recovery Education (CARE)
  • Tobacco Use Prevention Education Program (TUPE)  
Human Services programs are offered to all schools within the Chino Valley Unified School District (CVUSD).  Participating schools are the primary referral agents and each individual school has the ability to choose whether or not they would like to offer the appropriate programs to their students.  The City of Chino provides administrative supervision and oversight of the Human Services Program.  Individual schools monitor the clinical staff associated with each program and the overall effectiveness of the programs through client surveys.  Chino Hills staff will continue to monitor the program through intake, contact statistics, and sample surveys that are included in the semi-annual reports prepared and submitted by the City of Chino.

HOPE Family Resource Centers, Teen Counseling, Youth Counseling, EXCEL, CARE and TUPE are all returning programs that were offered last fiscal year.  Chino Hills staff has reviewed the 2017-18 intake and contact statistics provided by the City of Chino and surveys prepared by school administrators.  During Fiscal Year 2017-18, 21,915 contacts were made with Chino Hills youth, which represents forty-seven percent (47%) of the total Human Services Program.  This is an increase of 1,895 participants, but a decrease of one percent (1%) of the overall participation compared to prior year. The vast majority of the comments by Chino Hills school administrators who are using the programs were positive, and each felt the programs were meeting the intended goals.  Staff also communicates
regularly with the program administrators in Chino to identify participation trends, opportunities for improvement, and to ensure the program is accessible to and beneficial for Chino Hills residents.  Below are the participation numbers by program:
Program Participants Percentage
HOPE Family Resource Center 938 18%
Teen Counseling 1,533 44%
Youth Counseling 1,654 43%
EXCEL 53 15%
CARE 105 16%
TUPE 17,632 53%
Total 21,915  

The total program cost is reduced by any grant funding received to establish a net cost.  Once the net program cost is calculated, the total projected contract cost for Chino Hills is determined based upon an estimated 40% participation by Chino Hills schools.  Although the projected contract costs are based upon an estimate, billing is based on actual participation. The 2018-19 program projected net cost is $134,506.
This proposed action is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA regulations (14 California Code Regulations§§ 15000, et seq.) because it constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. Accordingly, this action does not constitute a "project" that requires environmental review (see specifically 14 CCR § 15378 (b)(4-5)).
The amount of the contract exceeds the Fiscal Year 2018-19 adopted budget amount of $133,400, by $1,106.  There is sufficient funding in the Community Services operating budget to cover the increase if actual participation exceeds the estimated percentage rate of 40%.  The General Fund supports the Community Services Fund through transfers based on actual revenues and expenditures throughout the year.
This item has been reviewed by the Finance Director.

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