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    22.    
City Council Regular
Meeting Date: 06/12/2018  

SUBJECT:
INTRODUCE AN ORDINANCE TO TRANSFER THE OVERSIGHT, DIRECTION AND CONTROL OF THE CITY CLERK POSITION FROM THE CITY COUNCIL TO THE CITY MANAGER
RECOMMENDATION:
Introduce an Ordinance entitled "An Ordinance of the City Council of the City of Chino Hills, California, Amending the Chino Hills Municipal Code Title 2 (Administration and Personnel) to Amend Section 2.08.060 (Powers and Duties), Section 2.08.080 (Departmental Cooperation), 2.12.020 (Compensation), and 2.12.030 (Functions)."
BACKGROUND/ANALYSIS:
At the May 22, 2018, City Council meeting, the City Council approved the transfer of oversight, direction and control of the City Clerk position from the City Council to the City Manager. The City Council also directed the City Manager to submit amendments to the Chino Hills Municipal Code to accomplish this transfer.

The office, powers, and duties of the City Manager are established in Chapter 2.08 of the Chino Hills Municipal Code. Chino Hills Municipal Code Section 2.08.060 establishes the powers and duties of the City Manager as the administrative head of the operation of the City and includes the authority to appoint, remove, promote, and demote City department heads and their subordinate employees. Section 2.08.060 (B) currently includes an exemption for elected officers, the City Attorney, the City Treasurer, and the City Clerk. Section 2.08.080 establishes the duty of all subordinate officers, the City Attorney, City Treasurer, and City Clerk to assist the City Manager in administering the affairs of the City. The proposed Chino Hills Municipal Code amendments to Sections 2.08.60 (B) and 2.08.080 will establish the City Manager's authority over the City Clerk position in a manner that is consistent with all other department heads and their subordinate employees.

Chapter 2.12 of the Chino Hills Municipal Code establishes the office, compensation, and functions of the City Clerk position. Changes to this chapter are also needed to establish the City Manager's authority over the City Clerk position. Specifically, the proposed amendments to Chapter 2.12.020 and 2.12.030 will authorize the City Manager to establish the compensation and direct the duties of the City Clerk, respectively.

The City Manager is responsible for the efficient administration of all affairs of the City that are under his control. The City Manager works closely with the City Clerk and has direct knowledge of the City Clerk office operations. This proposed action would grant the City Manager the authority to efficiently control, order, and give direction to the City Clerk.
ENVIRONMENTAL (CEQA) REVIEW:
This proposed action is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA regulations (14 California Code Regulations §§ 15000, et seq.) because it constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. Accordingly, this action does not constitute a "project" that requires environmental review (see specifically 14 CC § 15378 (b)(4-5)).
FISCAL IMPACT:
None.
REVIEWED BY OTHERS:
This item has been reviewed by the City Attorney.
Attachments
Ordinance

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