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    18.    
City Council Regular
Meeting Date: 04/10/2018  

SUBJECT:
ENGLISH SPRINGS PARK RESTROOM RECONSTRUCTION PROJECT
RECOMMENDATION:
  1. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS APPROVING THE DESIGN AND PLANS FOR THE ENGLISH SPRINGS PARK RESTROOM RECONSTRUCTION PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND FINDING THAT THE PUBLIC RESTROOM COMPANY, INC.’S (“PRC”) PREFABRICATED RESTROOM IS A NECESSARY ITEM THAT IS ONLY AVAILABLE FROM PRC PURSUANT TO PUBLIC CONTRACT CODE SECTION 3400.
     
  2. Authorize staff to solicit bids for construction.
     
  3. Determine the project to be exempt from review under California Environmental Quality Act of 1970, as amended, Public Resources Code Section 21000 et seq. (CEQA) pursuant to Section 15302  and 15303 of CEQA Guidelines.
BACKGROUND/ANALYSIS:
The existing restroom at English Springs Park was constructed in the late 1980s and is at the end of its service life. A new, larger restroom with greater capacity to meet the needs of the public is proposed to be constructed over the footprint of the existing restroom. The work consists of the demolition of the existing restroom, grading, construction of a retaining wall, new restroom and the reconstruction of the building perimeter concrete walk. Irrigation and planting will be performed by City staff or the City's landscape contractor.
 
Staff explored several value-engineered solutions in an attempt to reduce overall construction cost, provide a superior product and reduce on-site construction time. It was determined that a restroom that is prefabricated in a factory, delivered, and installed on-site is the best solution.
 
A prefabricated restroom is considered superior to on-site construction due to the stringent control of materials and construction in a factory environment. Cost savings up to 25 percent can be gleaned from prefabricated restroom construction compared to on-site construction. Reduced disruption of park use is another advantage of a prefabricated restroom. Once the prefabricated restroom is delivered to the site, it can be operational within a few days.  Finally, a 20-year warranty is provided, which is not available with a restroom constructed from the ground up.
 
The California Public Contract Code does not specifically provide for the acquisition and construction of prefabricated construction products. However, Section 3400 provides that in certain circumstances, plans and specifications may specify a product by brand or trade name when the public agency makes a finding that is described in the invitation for bids or request for proposals that the specific brand is a necessary item that is only available from one source.
 
Staff solicited Requests for Proposals (RFP) from three qualified prefabricated restroom companies for the design, manufacture and delivery of a restroom to the site.  Upon receipt, staff evaluated the three proposals based on scoring criteria that included aesthetics, cost, quality, on-site construction period and warranty. Based on the evaluation, staff recommends Public Restroom Company, Inc. (PRC). PRC provides the best value for the cost. PRC is a reputable company known for its high quality products and outstanding 20-year warranty. PRC also provided developer-funded restrooms at Pinehurst and Vila Borba Parks and both facilities have exceeded Public Works’ expectations.  
 
The selected contractor will be responsible for the demolition of the existing restroom, grading, preparation of the building pad, construction of a retaining wall, reconstruction of the building perimeter concrete walkway and coordination with PRC for external restroom utility hookups.  PRC is listed in the Plans and Specification bid package as a Specialty Item and will be hired by the selected contractor as its subcontractor to fabricate, deliver and install the restroom. PRC is best qualified to install the product and, therefore, will honor its 20-year warranty.  PRC has also committed to charge the same cost of the structure and labor to all general contractors that plan to bid on this project in the amounts that were responded to in the RFP.

Staff recommends approval of the resolution approving the design and plans for the construction of the project pursuant to Government Code Section 830.6, and finding pursuant to Public Contracts Code Section 3400 that PRC's prefabricated restroom is a necessary item that is only available from one source, based on the facts and reasons stated therein.
ENVIRONMENTAL (CEQA) REVIEW:
City staff determined that the project involves replacing an existing bathroom facility with a larger bathroom facility this project is exempt as a Class 2 Categorical Exemption (construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure) and Class 3 Categorical Exemption (replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced) pursuant to section 15302 and 15303  of the Guidelines for the California Environmental Quality Act of 1970, as amended, Public Resources Code section 21000 et seq.
FISCAL IMPACT:
This project is included in the adopted FY 2017/2018 CIP budget. There is no impact to the General Fund.
 
REVIEWED BY OTHERS:
This item has been reviewed by the Finance Director and the City Attorney.
Attachments
Resolution

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