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City Council Regular
UNCLAIMED FUNDS HELD BY THE CITY
Authorize notice to be published once a week for two successive weeks in a newspaper of general circulation for unclaimed funds held by the City of Chino Hills in a RecTrac Household Account for three or more years and authorize monies not claimed within 60 days after publication of the first notice to become property of the City and transferred to the Community Services Fund.
In July 2014, staff started the process of cleaning up household accounts in RecTrac, the computer software used by Recreation, that had credit balances. State of California Government Code Sections 50050-50056 gives provisions for local agencies regarding unclaimed properties. In part, Section 50050 states that "money ... that is not the property of a local agency that remains unclaimed in its treasury or in the official custody of its officers for three years is the property of the local agency after notice, if not claimed, or if no verified complaint is filed and served. At any time after the expiration of the three-year period [...] a notice to be published once a week for two successive weeks in a newspaper of general circulation published in the local agency."
On December 11, 2017, a letter was sent to 139 individuals that had a credit balance in the system. The letter included a Refund Form. To date, all submitted refund forms have been processed and refunded. There are currently 18 household accounts that have a credit balance of $15 or larger that have been inactive for a period of three years or longer (see Exhibit A). Staff is recommending to publish in a local newspaper the list of names and balances held in these accounts. Any monies not claimed within 60 days after publication of the first notice would become property of the City and transferred to the Community Services Fund. The expected publish dates are March 3, 2018, and March 10, 2018, which would result in a final claim date of May 2, 2018.
ENVIRONMENTAL (CEQA) REVIEW:
This proposed action is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA regulations (14 California Code Regulations §§ 15000, et seq.) because it constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. Accordingly, this action does not constitute a "project" that requires environmental review (see specifically 14 CCR § 15378 (b)(4-5)).
There is a potential increase of $930 to the Community Services Fund from monies not claimed. The General Fund supports the Community Services Fund through transfers based on actual revenues and expenditures throughout the year.
REVIEWED BY OTHERS:
This item has been reviewed by the City Attorney and the Finance Director.
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