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City Council Regular
Meeting Date: 10/24/2017  

Provide policy direction to staff regarding free usage of City facilities.
At the September 26, 2017, City Council meeting, Mayor Ray Marquez requested that staff bring to the Council for consideration, a discussion regarding the free usage of a City facility by a member of the community that has made important contributions to the community. 

Recently, a long time member of the community and leader of a non-profit organization passed away; a City facility was rented for the memorial service. This led to dialogue by members of the Council to discuss the possibility of allowing free use of a City facility for the memorial service of a person who has made great contributions to the community.  If deemed appropriate, staff is looking for specific direction on criteria to be added to the current City Facility Use Policy that would allow for the use of a City facility free of charge in the instance of a memorial service for the passing of a great contributor of the community.
Currently, per City Council Policy, any Boy Scout that has completed his Eagle Scout project is allowed to use the McCoy Equestrian Center Barn for free for three hours.   

The setting of fees for City facilities is market driven.  As the Community Services Department budget is prepared each year, staff surveys surrounding cities and other private facility operators to insure that the fees being set for Chino Hills facilities are competitive.  Since City facility rental fees are competitive in pricing to the marketplace, they do not fully cover all costs. If full-cost recovery was included in the rental pricing, the facilities would not be affordable to City Non-Profit and Resident users. The full-cost recovery rate per hour for the Community Center is $300; the full-cost recovery rate per hour for the McCoy Equestrian and Recreation Center is $206.

Attached for Council’s review are the User Group Classifications (A, B, C, D, S) and the current fees for all User Groups for all rooms within the Community Center and McCoy Equestrian and Recreation Center Barn and House.
This proposed action is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA regulations (14 California Code Regulations §§ 15000, et seq.) because it constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment.  Accordingly, this action does not constitute a "project" that requires environmental review (see specifically 14 CCR § 15378 (b)(4-5)).
There is no impact with this item at this time. Loss of revenue may result depending on City Council direction.
This item has been reviewed by the Finance Director.
User Group Classification
Community Center Fees
McCoy Fees

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