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    35.    
City Council Regular
Meeting Date: 06/13/2017  
Submitted By: Diana Keros, Administrative Assistant II

SUBJECT:
CITYWIDE BLANKET PURCHASE ORDERS FOR FISCAL YEAR 2017-18
RECOMMENDATION:
  1. Authorize issuance of a Blanket Purchase Order to Staples in an amount not-to-exceed $60,000 for the purchase of office supplies.
     
  2. Authorize issuance of a Blanket Purchase Order to Lowe’s in an amount not-to-exceed $56,000 for the purchase of various supplies and equipment.
     
  3. Authorize issuance of a Blanket Purchase Order to Threadworks, Inc. in an amount not-to-exceed $35,000 for the purchase of uniform shirts for designated City staff.
     
  4. Authorize issuance of a Blanket Purchase Order to Data Ticket, Inc. in an amount not-to-exceed $35,000 for services related to City citations.
     
  5. Authorize issuance of a Blanket Purchase Order to Champion Publications, Inc. in an amount not-to-exceed $55,000 for publications in the Champion Newspaper.
     
  6. Authorize issuance of a Blanket Purchase Order to Myers & Sons Hi-Way Safety, Inc. in an amount not-to-exceed $30,000 for signs and equipment.
BACKGROUND/ANALYSIS:
The City of Chino Hills has several vendors that are used by City staff to purchase various supplies, materials, and equipment as may be needed throughout the year.  The purpose of issuing Blanket Purchase Orders is to ensure efficient control of purchases of supplies which are required on a recurring basis and are uneconomical to store to facilitate the acquisition of small dollar ($5,000 or less per item) supplies needed by various departments in their day-to-day operation, and to reduce the number of small dollar purchase orders.  All Blanket Purchase Orders are in compliance with the City’s Procurement Policy and Procedures Manual, Section I, General Purchasing Policy and Procedure, Section VII, Procurement Process (B)(1)(c)(1).
  
The Blanket Purchase Orders in the amounts requested exceed the $25,000 threshold for signature authority of the City Manager as identified in the City’s General Purchasing Policy and Procedure.
                                                  
Staff has reviewed each request and has determined that the amount of each request is appropriate and is included as part of the budget for Fiscal Year 2017-18.
 
ENVIRONMENTAL (CEQA) REVIEW:
This recommended actions are exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”) and CEQA regulations (14 California Code of Regulations (“CCR”) §§ 15000, et seq.) because these actions involve government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment and constitute an organizational or administrative activity that will not result in direct or indirect physical changes in the environment.  Accordingly, the recommended actions do not constitute a “project” that requires environmental review (see specifically 14 CCR § 15378(b)(4-5)).
FISCAL IMPACT:
The purchase order amounts requested are within the budgeted amounts in the Fiscal Year 2017-18 budget. 
 
REVIEWED BY OTHERS:
None.

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