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    39.    
City Council Regular
Meeting Date: 06/13/2017  

SUBJECT:
PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL GEOTECHNICAL SERVICES AND MATERIALS TESTING
RECOMMENDATION:
  1. Authorize an agreement with Geo-Advantec Inc., in a not-to-exceed amount of $150,000 annually, for geotechnical services and materials testing. 
     
  2. Authorize an agreement with GMU Geotechnical Inc. in a not-to-exceed amount of $150,000 annually for geotechnical services and materials testing. 
     
  3. Authorize an agreement with Koury Engineering and Testing Inc. in a not-to-exceed amount of $150,000 annually for geotechnical services and materials testing. 
BACKGROUND/ANALYSIS:
Consultants are required on an “as needed” basis to provide geotechnical services.  These services are specialized and are typically used for large scale developments and Capital Improvement Program (CIP) projects during the design and construction phases.  In either case, the cost for the work is charged to the specific developer or project.  A consultant may also be required if a geological-type failure occurs within the City.
 
For developments, the City has established a list of geotechnical consulting firms that provide the day-to-day quality control of rough grading.  Again, this cost is charged to the specific developer.  The consultants retained by the contract will provide the quality assurance for the City which ensures the following: the scope of the quality control firm is adequate; the tests are being conducted properly; the reports are written and filed properly; the City’s interests are upheld; and consistency exists between the various projects.
 
On April 5, 2017, staff issued a Request for Proposals for geotechnical services and materials testing and received twelve proposals. Staff evaluated each proposal on the basis of experience and technical competence of the firm, proposed staffing, reports of references, and the fee schedule.  Based upon these criteria, Geo-Advantec, Inc., GMU Geotechnical, Inc. and Koury Engineering and Testing, Inc. have scored the highest.

Staff recommends that the City Council award professional services agreements to Geo-Advantec, Inc., GMU Geotechnical, Inc., and Koury Engineering and Testing, Inc., each in a not-to-exceed amount of $150,000 annually, to provide geotechnical services and materials testing for a three-year duration.  The contracts may be renewed for a maximum of two, one-year periods.  For each individual project, a precise scope of service and an estimated fee would be established. 
 
ENVIRONMENTAL (CEQA) REVIEW:
This action is not a project within the meaning of the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”)  and CEQA Guidelines (Title 14 California Code of Regulations §§ 15000, et seq.) Section 15378 and is therefore exempt from CEQA.  It will not result in any direct or indirect physical change in the environment  because awarding the contracts does not involve an irrevocable commitment of resources by the City of Chino Hills because awarding the contracts does not involve any commitment to a specific project that may result in a potentially significant physical impact on the environment.
FISCAL IMPACT:
The dollar amount requested for this agreement is the estimated amount required for geotechnical services on an annual basis.  Actual costs will be charged to the development or CIP project for which the services are actually rendered.
REVIEWED BY OTHERS:
This agenda item has been reviewed by the City Attorney and the Finance Director.
Attachments
Geo-Advantec Agreement
GMU Agreement
Koury Agreement

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