As part of the City’s responsibility to provide uniform services to field staff, Public Works utilizes the services of a uniform rental services company. On June 23, 2020, the City Council approved Agreement No. A2020-094 with Cintas Corporation No. 2 (Cintas) with an annual not-to-exceed amount of $15,000 and a total contract compensation not-to-exceed amount of $75,000. In February 2021, Amendment No.1 to Agreement No. A2020-094 was executed by the City Manager, increasing the total annual not-to-exceed amount from $15,000 to $16,500 and the total contract compensation not-to-exceed amount from $75,000 to $82,500.
When the original contract was established, staff projected the number of participating staff members based on the active participation inventory from the previous vendor. As the previous vendor was unable to provide services that met the City’s full needs, staff participation was low which made for an inaccurate projection of costs. Participation with the current uniform rental services program has now been quantified, and staff is projecting insufficient contract authority to fulfill this service responsibility for all participating field staff.
Staff is requesting an amendment to increase Agreement No. A2020-094 for an annual not-to-exceed amount of $40,000 and a total contract compensation not-to-exceed amount of $200,000.