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    15.    
City Council Regular
Meeting Date: 03/09/2021  

SUBJECT:
NOTICE OF COMPLETION - PIPELINE AVENUE SEWER MANHOLE ACCESS PROJECT 
RECOMMENDATION:
  1. Accept the Pipeline Avenue Sewer Manhole Access project by Copp Contracting, Inc. as complete.
     
  2. Authorize the City Clerk to cause the Notice of Completion to be recorded.
BACKGROUND/ANALYSIS:
On September 8, 2020, the City Council awarded a contract to Copp Contracting, Inc. in the amount of $132,514.50 for the Pipeline Avenue Sewer Manhole Access project.  The City Council also provided authorization for the City Manager to approve change orders up to a cumulative amount of $13,251.45, or 10% of the contract amount. Construction began on September 14, 2020, and was substantially complete on October 7, 2020. 
 
This contract included improving an existing sewer manhole access road located on Country Club Drive from Pipeline Avenue to 300 feet easterly, including the construction of a 12-foot wide all-weather vehicle access road.
 
At the completion of the work, quantities estimated in the bid documents had to be adjusted to reflect the actual field measurements.  Change Order No. 1 included all quantity adjustments, as well as additional items, which resulted in the final contract amount as follows:
 
Original Contract $132,514.50
Change Order No. 1 (22,393.60)
Revised Contract $110,120.90
ENVIRONMENTAL (CEQA) REVIEW:
This project is exempt as a Class 1(c) Categorical Exemption (existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities), pursuant to Section 15301 of Guidelines for the California Environmental Quality Act of 1970, as amended, Public Resources Code section 21000 et seq.
 
FISCAL IMPACT:
The total estimated cost for this project is as follows:  
 
Item Description Amount
Design, Inspection, Project Management, and Miscellaneous Expenditures $132,000.00
Construction Contract 132,514.50
Change Order No. 1 (22,393.60)
Amount projected to be returned to the fund balance 19,330.10
Total $261,451.00
 
The current Capital Improvement Program has $261,451 budgeted for the Pipeline Avenue Sewer Manhole Access project. There is no anticipated impact on the General Fund with this item. The funding available for this project is as follows:
 
Project No. Funding Source Amount
D08002 Sewer Utility Fund $261,451
Grand Total Project Funding $261,451
REVIEWED BY OTHERS:
This item has been reviewed by the Finance Director.
Attachments
Notice of Completion

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