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    12.    
City Council Regular
Meeting Date: 10/28/2020  

SUBJECT:
AUTHORIZE PROFESSIONAL SERVICES AGREEMENT WITH HELIX ENVIRONMENTAL PLANNING, INC. TO PREPARE AN ENVIRONMENTAL IMPACT REPORT (EIR) IN COMPLIANCE WITH CEQA FOR THE SHADY VIEW PROJECT
RECOMMENDATION:
Authorize the execution of a Professional Services Agreement with HELIX Environmental Planning Inc. for the preparation of an environmental impact report and technical studies for the Shady View project in an amount not to exceed $338,160.
BACKGROUND/ANALYSIS:
City staff is currently reviewing a development application from Trumark Homes to develop approximately 130 acres of largely vacant land into a 159-dwelling unit single-family residential development. The project area is located at the southern terminus of Shady View Drive. The development would include a community recreation center, private streets, and approximately 73 acres of private open space. As part of the development, the applicant proposes to relocate existing oil storage tanks from their current location on the eastern side of the property to a proposed location near the western property boundary, south of the proposed extension of Via La Cresta or, alternatively, on a parcel to the west of the project area.
 
A CEQA review is required for the proposed project. Staff requested proposals for preparation of the California Environmental Quality Act (CEQA) documents from five firms on the City's approved On-Call Environmental, Planning, and Related Consultant Services RFQ list. The City received only one proposal, from HELIX Environmental Planning, Inc. (HELIX), in response to the request for proposals; staff contacted the non-responsive consultants to inquire about their decision to not submit a proposal and was advised by the consultants that they opted to not submit a proposal due to workload and staff availability constraints. Staff reviewed the HELIX proposal and determined that the consultant is qualified to perform the required services and that the scope of work was appropriate.  HELIX has a high level of experience and expertise with preparing related environmental documents, and has key personnel with experience working on projects within the City. Therefore, HELIX was selected to prepare the environmental impact report (EIR) and technical studies for the project in accordance with CEQA and the CEQA Guidelines. The proposed cost of the services is consistent with similar EIR documents prepared by environmental consultants for the City on previous projects.
 
ENVIRONMENTAL (CEQA) REVIEW:
This action of authorizing the execution of the agreement is not a project within the meaning of the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA Guidelines (Title 14 California Code of Regulations §§ 15000, et seq.) Section 15378 and is therefore exempt from CEQA. It will not result in any direct or indirect physical change in the environment, because it is only a preliminary action required in order to study the proposed project.
FISCAL IMPACT:
There is sufficient funding in the TDA Pass Thru Fund budget to cover the Fiscal Year 2020/21 cost of the HELIX Environmental Planning, Inc. There is no impact on the General Fund associated with this item. 
REVIEWED BY OTHERS:
This item has been reviewed by the Finance Director.
Attachments
Agreement

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