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    14.    
City Council Regular
Meeting Date: 11/10/2020  

SUBJECT:
UPDATES TO THE ADMINISTRATIVE POLICIES AND PROCEDURES MANUAL
RECOMMENDATION:
Approve updates to the Administrative Policies and Procedures Manual for the following policies:
  • Section 7.3 - Uniform Policy
  • Section 7.4 - Nepotism
  • Section 11.2 - Tuition Reimbursement
BACKGROUND/ANALYSIS:
Since the initial adoption of the Policy Manual in 1994, it has been standard practice that new policies, policy updates, and policy deletions have been presented to City Council for approval and/or adoption. These  periodic updates are needed due to the adoption of new or revised Municipal Codes, Resolutions and Ordinances, and changes to operational procedures.

The following are brief explanations for the updates and additions as applicable.
  • Section 7.3 - Uniform Policy: Clarifies requirements of City provided uniforms, including non-field staff that wear uniforms, and to add a process for keeping track of uniforms disbursed. The policy also adds clear directions on maintaining a clean, neat, and professional image; and provides information on destruction of returned City uniforms.
     
  • Section 7.4 - Nepotism: Revises the definition of ‘relative’ to include a registered domestic partner. No other significant changes to content.
     
  • Section 11.2 - Tuition Reimbursement: Gives Human Resources (HR) responsibility for tracking and approving tuition requests. Also, designates HR as the final approver for the reimbursement process.
ENVIRONMENTAL (CEQA) REVIEW:
This proposed action is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA Guidelines (Title 14 California Code of Regulations §§ 15000, et seq.), because it does not involve any commitment to a specific project which could result in a potentially significant physical impact on the environment; and, constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. Accordingly, this action does not constitute a "project" that requires environmental review (see specifically 14 CCR § 15378(b)(4-5)).
 
FISCAL IMPACT:
None.
Attachments
7.3 - Uniform Policy
7.3 - Redline
7.4 - Nepotism Policy
7.4 - Redline
11.2 - Tuition Reimbursement
11.2 - Redline

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