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City Council Regular
Meeting Date: 05/23/2017  
Submitted By: Alma Hernandez, Senior Management Analyst

Approve the Community Development Block Grant Citizen Participation Plan.
Under Section 104(a)(2) of the Housing and Community Development Act and by regulations of 24 CFR 570.486(a)(6), the U.S. Department of Housing and Urban Development (HUD) requires that every jurisdiction that receives funding for programs must develop a Citizen Participation Plan (CPP) to encourage input from the community. The CPP sets forth the City's policies and procedures for citizen participation in the development of the Consolidated Plan, Annual Action Plan, Substantial Amendment(s), the Consolidated Annual Performance and Evaluation Report (CAPER) and the Assessment of Fair Housing (AFH).  HUD  requires the City to acknowledge the need for and the role of citizen participation.  However, the final responsibility for policy development and funding allocation resides with the City Council. The plan may be amended from time to time and shall remain in effect until superseded by a new plan or until the City no longer participates in programs that require such a plan.

The CPP needs to be amended to include the new AFH community participation requirements.  The requirements for the AFH include:
  1. The City will conduct at least one public hearing during the development stage of the AFH to receive input on fair housing issues, and another public hearing to accept comments on the draft AFH prior to adoption.  
  2. A draft AFH will be made available to the public for review for 30 days.
Staff also took this opportunity to review and make additional revisions to the document.  Besides the addition of the AFH requirements, the following changes were made to the plan:
  1. The number of days that a notice for a public hearing has to be published in advance was changed from 15 days to 10 days, in accordance with the City's policy for other public hearings.  
  2. The location where draft documents will be available for review was changed from the City Clerk's Office and Founders Recreation Center to the Community Services Department and the City's website.
  3. The Access to Records section was amended in accordance with City's public records request procedures.
  4. The Technical Assistance section was expanded to include assistance for Limited English Proficiency.
  5. The reasonable accommodations section was amended in accordance with the City's current procedures.
  6. The Complaints/Grievances section was expanded to include detailed procedures and an appeal process.  
  7. The other changes to the document were only formatting in nature to provide clarity on the requirements for each document.
This proposed action is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA regulations (14 California Code Regulations §§ 15000, et seq.) because it constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment.  Accordingly, this action does not constitute a "project" that requires environmental review (see specifically 14 CCR § 15378 (b)(4-5)).
Community Development Block Grant funds are provided by the U.S. Department of Housing and Urban Development (HUD).
CPP - Amended May 2017
CPP - Amended May 2013

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