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    9.    
City Council Regular
Meeting Date: 04/28/2020  

SUBJECT:
NOTICE OF COMPLETION - SADDLE REPLACEMENT PROJECT - PHASE 2
RECOMMENDATION:
  1. Accept the Saddle Replacement - Phase 2 project by T.E. Roberts, Inc. as complete.
     
  2. Authorize the City Clerk to cause the Notice of Completion to be recorded.
     
  3. Authorize the release of retention monies in the amount of $35,553.58, forty-five days after acceptance of the work by the City Council.  
     
  4. Authorize the release of any remaining encumbrance after final payment of retention.
     
  5. Reduce the amount of the Performance Bond down to 15% for warranty purposes for a period of one year.
     
  6. Authorize the release of the Labor and Materials Bond seven months after project acceptance.
BACKGROUND/ANALYSIS:
On September 24, 2019, the City Council awarded a contract to T.E. Roberts, Inc. in the amount of $712,815 for the Saddle Replacement - Phase 2 project.  The Council also provided authorization for the City Manager to approve change orders up to a cumulative amount of $71,281.50, or 10% of the contract amount. Construction began on November 5, 2019, and was substantially complete on March 23, 2020. 
 
The project replaced 107 water service saddles in the Village Oaks area and 213 water service saddles in the Overland Heights area. At the completion of the work, quantities estimated in the bid documents had to be adjusted to reflect the actual field measurements.  Change Order No. 1 includes a complete list of all quantity adjustments with the amount totaling to a credit of -$1,743.46.  The final contract amount is as follows:
 
Original Contract $712,815.00
Change Order No. 1 -1,743.46
Revised Contract $711,071.54
ENVIRONMENTAL (CEQA) REVIEW:
At the July 9, 2019, City Council meeting, the project was determined to be exempt as a Class 1(b) Categorical Exemption, (existing facilities of both investor and publicly owned utilities used to provide electric, power, natural gas, or other public utility services), pursuant to Section 15301 of Guidelines for the California Environmental Quality Act of 1970, as amended, Public Resources Code section 21000 et seq.
FISCAL IMPACT:
The total estimated cost for this project is as follows:
 
Item Description Amount
Design, Inspection, Project Management, and Miscellaneous Expenditures (Phase 2) $1,052,000
Phase 1 1,005,000
Phase 3 (future) 630,000
Total $2,687,000
 
The current Capital Improvement Program has $2,687,000 budgeted for the Saddle Replacement project.  There is no anticipated impact on the General Fund with this item.  The funds available for this project are as follows:
 
Project No. Funding Source Amount
W17001 Water Utility Fund $2,687,000
Grand Total Project Funding $2,687,000
REVIEWED BY OTHERS:
This item has been reviewed by the Finance Director.
Attachments
Notice of Completion
Change Order No. 1

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