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    10.    
City Council Regular
Meeting Date: 04/28/2020  

SUBJECT:
AWARD OF CONTRACT - MYSTIC CANYON DRIVE PAVEMENT REHABILITATION PROJECT
RECOMMENDATION:
  1. Award a contract to Onyx Paving Company, Inc. in the amount of $437,000 for the Mystic Canyon Drive Pavement Rehabilitation project.
     
  2. Authorize staff to issue a Notice of Award.
     
  3. Authorize staff to accept the performance and payment bonds, proof of insurance, and issue a Notice to Proceed upon receipt and acceptance of same.
     
  4. Authorize the City Manager, at his discretion, to approve cumulative change orders up to 10% ($43,700) of the awarded contract amount.
BACKGROUND/ANALYSIS:
On February 11, 2020, the City Council approved the plans and specifications for the Mystic Canyon Drive Pavement Rehabilitation project and adopted Resolution No. 2020R-011 approving the design and authorizing staff to solicit bids for construction.
 
On March 26, 2020, eight bids were received and are summarized as follows:
 
 CONTRACTORS BID
 1.  Onyx Paving Company, Inc. $437,000.00
 2.  All American Asphalt $442,365.00
 3.  COPP Contracting, Inc. $448,838.10
 4.  R.J. Noble Company $455,893.00
 5.  Sequel Contractors, Inc $474,692.00
 6.  Hardy and Harper, Inc. $486,000.00
 7.  Sully-Miller Contracting Co. $542,655.00
 8.  Vance Corporation $694,736.00
 
As shown above, Onyx Paving Company, Inc. ("Onyx") of Anaheim submitted the lowest base bid and is the apparent low bidder. 
 
Staff received favorable reports from references regarding the work performed by Onyx. Additionally, Onyx has recently completed pavement work in the City of Chino Hills on Shady View Drive and on Twin Knolls Drive. Staff recommends the City Council award them a contract in the amount of $437,000.
ENVIRONMENTAL (CEQA) REVIEW:
At the February 11, 2020, City Council meeting, the project was determined to be exempt as a Class 1(c) Categorical Exemption (existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities), pursuant to Section 15301 of Guidelines for the California Environmental Quality Act of 1970, as amended, Public Resources Code section 21000 et seq.
FISCAL IMPACT:
The total estimated cost for this project is as follows:
 
Item Amount
Design $40,000
Construction 437,000
Contingencies (10%) 43,700
Construction Management, Inspection and Testing 73,000
Amount projected to be returned to fund balance 362,700
Total $956,400
 
The current Capital Improvement Program has $956,400 budgeted for the Mystic Canyon Drive Pavement Rehabilitation project. There is no anticipated impact on the General Fund with this item. The funds available for this project are as follows:
 
Project No. Funding Source Amount
 ST200006 Road Maintenance and Rehabilitation Account    $956,400
  Total Approved Funding    $956,400
REVIEWED BY OTHERS:
This item has been reviewed by the Finance Director.
Attachments
Agreement

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