The City of Chino Hills requires security guards to be present at events where alcohol is being served. The cost of security is the responsibility of the rental applicant. In the past, the City used the Chino Hills Police department for these services. The hourly rate for a reserve officer or deputy ranged anywhere from $45 to $145. There was also an impact to the Police department's staffing. Therefore, the City moved to a private security services company where applicants could book services directly with the company.
This process created inefficiencies and time delays in getting the required information to City staff prior to the rental date. In an effort to alleviate these issues, a Request for Proposals (RFP) for security services was sent out whereby the City would act as an intermediary between the applicant and the security services company. In response to the RFP, the City received nine proposals. Two proposals were rejected, one due to late submittal and the other was a duplication from a vendor. The seven eligible proposals were evaluated on the following criteria:
- Approach to work including task, staffing, and quality of equipment - 30%
- Experience and technical competence of vendor and staffing on similar projects of equal complexity - 25%
- References - 15%
- Proposed cost - 30%
An evaluation team reviewed the proposals. The top three ranked firms, Alltech Industries, Inc., Level One Protection, Inc., and Power Security Group, were invited to participate in an interview process. After the interviews, Level One Protection, Inc. was the highest ranked. As part of the agreement, the City requested that Level One Protection reduce their proposed hourly rate of $29.00 to $26.00 for the period of April through December 2020 to accommodate existing rental contracts. The cost of this contract has no effect on the City's fund balance, as the cost is a a pass-thru to the rental applicant.