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    17.    
City Council Regular
Meeting Date: 03/24/2020  

SUBJECT:
NOTICE OF COMPLETION - LOS SERRANOS PARK BY KASA CONSTRUCTION, INC.
RECOMMENDATION:
  1. Accept the construction of the Los Serranos Park Improvements by Kasa Construction, Inc. as complete.
     
  2. Authorize the City Clerk to cause the Notice of Completion to be recorded.
     
  3. Authorize the release of retention monies in the amount of $195,273.61, forty-five days after acceptance of the work by the City Council.
     
  4. Authorize the release of any remaining encumbrance after final payment of retention.
     
  5. Reduce the amount of the Performance Bond down to 15% for warranty purposes for a period of one year.
     
  6. Authorize the release of the Labor and Materials Bond seven months after project acceptance.
BACKGROUND/ANALYSIS:
On August 14, 2018, the City Council awarded a contract to Kasa Construction, Inc. in the amount of $3,688,324.92 for the construction of the Los Serranos Park Improvements.  The City Council also provided authorization for the City Manager to approve change orders up to a cumulative amount of $368,832.49, or 10% of the contract amount.  Construction began on September 24, 2018, and was substantially complete on December 19, 2019. 
 
During construction, certain changes made in the field which were approved as Change Orders No. 1 through 4. The original contract amount and change orders are listed below:
 
Original Contract                        $3,688,324.92
Change Order No. 1                7,443.78
Change Order No. 2     21,025.08
Change Order No. 3         175,746.62
Change Order No. 4           12,931.84
Revised Contract Amount                        3,905,472.24
 
 
ENVIRONMENTAL (CEQA) REVIEW:
At the June 26, 2018, City Council meeting, the project plans were approved and the Mitigated Negative Declaration and Mitigation Monitoring Reporting Program were adopted in the California Environmental Quality Act of 1970.
FISCAL IMPACT:
The total estimated cost for this project is as follows:
 
Item Amount
Design, Inspection, Project Management, and Miscellaneous Expenditures     $1,009,984.76
Construction Contract 3,688,324.92
Change Order No. 1-4      217,147.32
Total      $4,915,457.00
 
The current Capital Improvement Program has $4,915,457.00 budgeted for the Los Serranos Park project. There is no anticipated impact on the General Fund with this item. The funds available for this project are as follows:
 
Project No. Funding Source Amount
800212 General Fund (Donation)       $173,000
800212 Parks and Recreation Facilities Fee        1,531,100
800212 Quimby In-Lieu Fee            1,514,000
800212 Community Facilities District No. 5            1,697,357
  Total Approved Funding $4,915,457
REVIEWED BY OTHERS:
This agenda item has been reviewed by the Finance Director.
Attachments
Notice of Completion

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