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    14.    
City Council Regular
Meeting Date: 03/24/2020  

SUBJECT:
PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING DESIGN SERVICES FOR THE MAROON BELL - WINCHESTER WATER MAIN REPLACEMENT PROJECT
 
RECOMMENDATION:
Authorize the execution of a Professional Services Agreement with West & Associates Engineering, Inc. in an amount not-to-exceed $63,430 for the preparation of the design plans, specifications, and estimates pertaining to the Maroon Bell - Winchester Water Main Replacement project.
BACKGROUND/ANALYSIS:
On November 14, 2019, staff issued a Request For Proposals (RFP) for engineering design services associated with the Maroon Bell - Winchester Water Main Replacement project. The project will replace deteriorating steel water main lines, service laterals, and other water system appurtenances on Maroon Bell Road, Winchester Way, Ashcroft Court, Redstone Court, Stetson Way, Copper Saddle Way, Gold Dust Way, Telluride Drive, and Prospector Lane.

In response to the RFP, the City received 11 proposals. After review and evaluation, the following firms met all the requirements and are ranked as follows:
  1. West & Associates Engineering, Inc.
  2. Mulholland Consulting, Inc.
  3. Tait & Associates, Inc.
  4. CivilTec Engineering, Inc.
  5. Adams Streeter
  6. Quantum Consulting, Inc.
  7. Michael Baker International
  8. CWE
  9. LD King, Inc.
  10. SA Associates
  11. Engineering Resources of Southern California
Based on the proposal evaluation, reference verification, and project team interview, staff determined West & Associates Engineering, Inc. to have the best combination of experience, staffing, and overall approach to the work.
 
ENVIRONMENTAL (CEQA) REVIEW:
The project has been determined to be exempt as a Class 1(b) Categorical Exemption (existing facilities of both investor and publicly owned utilities used to provide electric power, natural gas, sewage, or other public utility services), pursuant to Section 15301 of Guidelines for the California Environmental Quality Act of 1970, as amended, Public Resources Code Section 21000 et seq.
FISCAL IMPACT:
The total estimated cost for this project is as follows:
 
Item Amount
Design  $85,000
Construction 750,000
Contingencies (10%) 75,000
Project Management, Inspection, and Testing 90,000
Grand Total Estimated Project Cost $1,000,000
 
The current Capital Improvement Program has $1,000,000 budgeted for the Maroon Bell - Winchester Water Main Replacement project. There is no impact on the General Fund with this item. The fund available for this project is as follows:
 
Project No. Funding Source Amount
W19001 Water Utility $1,000,000
Grand Total Project Funding $1,000,000
REVIEWED BY OTHERS:
This item has been reviewed by the Finance Director.
Attachments
Agreement

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