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    13.    
City Council Regular
Meeting Date: 02/25/2020  

SUBJECT:
AWARD OF CONTRACT - PIPELINE AVENUE (VALLE VISTA DRIVE TO BAYBERRY DRIVE) PAVEMENT REHABILITATION PROJECT
RECOMMENDATION:
  1. Award a contract to Hardy and Harper, Inc. in the amount of $208,810 for the Pipeline Avenue (Valle Vista Drive to Bayberry Drive) Pavement Rehabilitation project.
     
  2. Authorize staff to issue a Notice of Award. 
     
  3. Authorize staff to accept the performance and payment bonds, proof of insurance, and issue a Notice to Proceed upon receipt and acceptance of same. 
     
  4. Authorize the City Manager, at his discretion, to approve cumulative change orders up to 10% ($20,881) of the awarded contract amount.
BACKGROUND/ANALYSIS:
On December 10, 2019, the City Council approved the plans and specifications for the Pipeline Avenue (Valle Vista Drive to Bayberry Drive) Pavement Rehabilitation project and adopted Resolution No. 2019R-086 approving the design and authorizing staff to solicit bids for construction.
 
On January 23, 2020, five bids were received and are summarized as follows:
 
CONTRACTORS BID
Hardy and Harper, Inc. $208,810
All American Asphalt $213,677
Onyx Paving Company, Inc.  $222,000
Gentry Brothers, Inc. $249,125
R.J. Noble Company $249,495
 
As shown above, Hardy and Harper, Inc. of Lake Forest submitted the lowest base bid and is the apparent low bidder. 
 
Staff received favorable reports from references regarding the work performed by Hardy and Harper, Inc. and recommends that the City Council award them a contract in the amount of $208,810.
 
ENVIRONMENTAL (CEQA) REVIEW:
At the December 10, 2019 City Council meeting, the project was determined to be exempt as a Class 1(c) Categorical Exemption (existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities), pursuant to Section 15301 of Guidelines for the California Environmental Quality Act of 1970, as amended, Public Resources Code section 21000 et seq.
FISCAL IMPACT:
The total estimated cost for this project is as follows:
 
Item Amount
Design $12,000
Construction 208,810
Contingencies (10%) 20,881
Construction Management, Inspection and Testing 58,509
Total $300,200
 
The current Capital Improvement Program has $300,200 budgeted for the Pipeline Avenue (Valle Vista Drive to Bayberry Drive) Pavement Rehabilitation project. There is no anticipated impact on the General Fund with this item. The funding available for this project is as follows:
 
Project No. Funding Source Amount
ST200009 Community Development Block Grant Funds    $300,200
  Total Approved Funding    $300,200
 
REVIEWED BY OTHERS:
This item has been reviewed by the Finance Director.
Attachments
Agreement
Exhibit A - Location Map

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