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    14.    
City Council Regular
Meeting Date: 02/25/2020  

SUBJECT:
NOTICE OF COMPLETION - LOS SERRANOS STREETLIGHT IMPROVEMENT PROJECT
RECOMMENDATION:
  1. Accept the Los Serranos Streetlight Improvement project as complete.
     
  2. Authorize the City Clerk to cause the Notice of Completion to be recorded.
     
  3. Authorize the release of retention monies in the amount of $6,823.48, forty-five days after acceptance of the work by the City Council.
     
  4. Authorize the release of any remaining encumbrance after final payment of retention.
     
  5. Authorize the release of the Labor and Materials Bond seven months after project acceptance.
BACKGROUND/ANALYSIS:
On February 26, 2019, the City Council awarded a contract to Barnes Electric, Inc. in the amount of $129,470.01 for the Los Serranos Streetlight Improvement project. The City Council also provided authorization for the City Manager to approve change orders up to a cumulative amount of $12,947, or 10% of the contract amount. Construction began on March 25, 2019, and was substantially complete on August 27, 2019. 

At the completion of the work, quantities estimated in the bid documents had to be adjusted to reflect the actual field measurements. Change Order No. 1 and Change Order No. 2 include a complete list of all quantity adjustments, as well as additional items, all of which result in the final contract amount as follows:
 
Original Contract $129,470.01
Change Order No. 1 6,030.27
Change Order No. 2 969.30
Revised Contract $136,469.58
ENVIRONMENTAL (CEQA) REVIEW:
At the February 26, 2019, City Council meeting, the project was determined to be exempt as a Class 1(c) Categorical Exemption, (existing highway and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities), pursuant to Section 15301 of Guidelines for the California Environmental Quality Act of 1970, as amended, Public Resources Code section 21000 et seq.
 

 
FISCAL IMPACT:
The total estimated cost for this project is as follows:
 
Item Amount
Design, Inspection, Project Management, and Miscellaneous Expenditures $42,368.42
Construction Contract 129,470.01
Change Order No. 1 6,030.27
Change Order No. 2 969.30
 Total        $178,838.00
 
The current Capital Improvement Program has $178,800 budgeted for the Los Serranos Streetlight Improvement project. There is no anticipated impact on the General Fund with this item. The funds available for this project are as follows:
 
Project No. Funding Source Amount
S16006 CDBG    $48,838.00
S16006 Gas Tax  130,000.00
  Total Approved Funding    $178,838.00
REVIEWED BY OTHERS:
This item has been reviewed by the Finance Director.
Attachments
Notice of Completion
Change Order No. 1
Change Order No. 2

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