On November 28, 2017, Council authorized Agreement A2017-256 with Azteca in the amount of $5,867,255.28 plus contingency of $586,725.53 for a total of $6,453,980.81. Amendment No. 1 adds an additional contingency of $157,500 bringing the new contract amount to 6,611,480.81.
On November 28, 2017, Council also authorized Agreement A2017-257 with Excel Landscape in the amount of $5,886,685.56 plus a contingency of $588,668.56 for a total of $6,475,354.12. Amendment No. 1 decreased the authority of the Agreement to $5,783,465.16, adjusting for service level changes, for a total agreement authority of $6,361,811.68. In review of Amendment No. 1, staff discovered an error of $36,000 in the calculation of the final year of the agreement. Amendment No. 2 corrects that error and adds an additional contingency of $248,100 for a total increase of $284,100, bringing the new contract amount to $6,649,511.68.
The approval of these amendments is not a commitment, rather an authority to spend on extra landscaping services associated with the maintenance of the infrastructure. Sufficient funding exists in various Public Works Landscape Operations and Capital Outlay budgets. Expenditures will be charged to the appropriate budget when work is performed.