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    17.    
City Council Regular
Meeting Date: 01/14/2020  

SUBJECT:
AWARD OF CONTRACT - SHADY VIEW DRIVE PAVEMENT REHABILITATION PROJECT
RECOMMENDATION:
  1. Award a contract to Onyx Paving Company, Inc., in the amount of $188,000 for the Shady View Drive Pavement Rehabilitation project.
     
  2. Authorize staff to issue a Notice of Award.
     
  3. Authorize staff to accept the performance and payment bonds, proof of insurance, and issue a Notice to Proceed upon receipt and acceptance of same.
     
  4. Authorize the City Manager, at his discretion, to approve cumulative change orders up to 10% ($18,800) of the awarded contract amount.
BACKGROUND/ANALYSIS:
On October 22, 2019, the City Council approved the plans and specifications for the Shady View Drive Pavement Rehabilitation project and adopted Resolution No. 2019R-071 approving the design and authorizing staff to solicit bids for construction.
 
On November 21, 2019, eight bids were received and are summarized as follows:
 
 CONTRACTORS  BID
1.  Onyx Paving Company, Inc. $188,000.00
2.  Sequel Contractors, Inc. $209,822.00
3.  EBS General Engineering, Inc. $220,938.00
4.  The R.J. Noble Company $222,038.00
5.  GM Sager Construction Co., Inc. $241,960.00
6.  Hardy and Harper, Inc. $266,000.00
7.  I.E. General Engineering $278,990.00
8.  United Paving Co. $280,637.47
 
As shown above, Onyx Paving Company, Inc. (Onyx) of Anaheim submitted the lowest base bid and is the apparent low bidder. 
 
Onyx has successfully completed projects in the City and staff received favorable reports from references regarding the work performed by Onyx in other jurisdictions. Staff recommends that the City Council award Onyx a contract in the amount of $188,000.



 
ENVIRONMENTAL (CEQA) REVIEW:
At the October 22, 2019, City Council meeting, the project was determined to be exempt as a Class 1(c) Categorical Exemption (existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails and similar facilities), pursuant to Section 15301 of Guidelines for the California Environmental Quality Act of 1970, as amended, Public Resources Code Section 21000 et seq.
FISCAL IMPACT:
The total estimated cost for this project is as follows:
 
Item Amount
Design $68,800
Construction 188,000
Contingencies (10%) 18,800
Project Management, Inspection, and Testing 24,400
Total $300,000

The current Capital Improvement Program has $300,000 budgeted for the Shady View Drive Pavement Rehabilitation project. There is no anticipated impact on the General Fund with this item. The funds available for this project is as follows:
 
Project No. Funding Source Amount
ST200010 CFD - 8 $300,000
Total Approved Funding $300,000
REVIEWED BY OTHERS:
This item has been reviewed by the Finance Director.
Attachments
Agreement
Exhibit A - Location Map

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