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    18.    
City Council Regular
Meeting Date: 09/10/2019  

SUBJECT:
FISCAL YEAR 2018-19 STREET IMPROVEMENTS PROJECT BY ONYX PAVING COMPANY, INC. - NOTICE OF COMPLETION
RECOMMENDATION:
  1. Approve Change Order No. 2 to Agreement No. A2019-071 with Onyx Paving Company, Inc. in the total credit amount of -$115,307.68.
     
  2. Accept the FY 2018-19 Street Improvements Project by Onyx Paving Company, Inc. as complete. 
     
  3. Authorize the City Clerk to cause the Notice of Completion to be recorded.
     
  4. Authorize the release of retention monies in the amount of $87,165.87, 45 days after acceptance of the work by the City Council.
     
  5. Authorize the release of any remaining encumbrance after final payment of retention.
     
  6. Reduce the amount of the Performance Bond down to 15% for warranty purposes for a period of one year.
     
  7. Authorize the release of the Labor and Materials Bond seven months after project acceptance.
BACKGROUND/ANALYSIS:
On April 9, 2019, the City Council awarded a contract to Onyx Paving Company, Inc. (Onyx) in the amount of $1,853,000 for the FY 2018-19 Street Improvements Project. The Council also provided authorization for the City Manager to approve change orders up to a cumulative amount of $92,650, or 5% of the contract amount. Construction began on May 6, 2019, and was substantially complete on August 13, 2019. 
 
Prior to the start of construction, staff discovered a damaged section and eroded slurry seal layer on the westbound lane of Grand Avenue west of the Grand Avenue Park. Staff contacted Onyx to request a cost estimate for the needed slurry repair for inclusion to the annual slurry project. On May 21, 2019, the City Manager approved Change Order No. 1 in the total amount of $5,625 to repair approximately 22,500 square feet of the damaged slurry area on Grand Avenue.   
 
During the final assessment of the pavement conditions within the project area, staff deployed value engineering judgment and modified the treatment application and refined the construction plans to reduce overall project costs. This resulted in the grinding and overlaying of the completed width of the street, instead of repairing the prior-selected deteriorated areas. The full-width asphalt grind and overlay treatment improved the structural section of the pavement, the aesthetics of the street surface, and furthermore reduced the overall cost of the project.
 
At the completion of the work, quantities estimated in the bid documents had to be adjusted to reflect the actual field measurements. Change Order No. 2 includes a complete list of all quantity adjustments, as well as additional items, all of which result in the final contract amount as follows:
 
Original Contract $1,853,000.00
Change Order No. 1 5,625.00
Change Order No. 2 -115,307.68
Revised Contract $1,743,317.32
ENVIRONMENTAL (CEQA) REVIEW:
At the February 12, 2019, City Council meeting, the project was determined to be exempt as a Class 1(c) Categorical Exemption, (existing highway and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities), pursuant to Section 15301 of Guidelines for the California Environmental Quality Act of 1970, as amended, Public Resources Code section 21000 et seq.
FISCAL IMPACT:
The total estimated cost for this project is as follows:
 
Item Description Amount
Design, Project Management, Inspection, and Testing $271,682.68
Construction Contract 1,853,000.00
Change Order No. 1 5,625.00
Change Order No. 2           (115,307.68)
Unused Funds to be returned to the Gas Tax Fund Balance 85,000.00
Total $2,100,000.00
 
The current Capital Improvement Program has $2,100,000 budgeted for the Fiscal Year 2018-19 Street Improvements Project. There is no anticipated impact on the General Fund with this item. The funds available for this project are as follows:
 
Project No. Funding Source Amount
S19001 Measure I $1,250,000.00
S19001 Gas Tax Fund 850,000.00
Grand Total Project Funding $2,100,000.00
REVIEWED BY OTHERS:
This item has been reviewed by the Finance Director.
Attachments
Change Order No. 2
Notice of Completion

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