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    19.    
City Council Regular
Meeting Date: 10/08/2019  

SUBJECT:
APPOINTMENT PROCESS FOR COMMISSION CHAIRS AND VICE CHAIRS 
RECOMMENDATION:
Discuss process for appointment of City Board and Commission Chairs and Vice Chairs and
  1. Determine that appointment authority should remain with the City Council;
or
  1. Delegate authority for appointment of City Board and Commission Chairs and Vice Chairs to each Board or Commission;

  2. Introduce an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, CALIFORNIA, AMENDING THE CHINO HILLS MUNICIPAL CODE CHAPTER 2.06, "BOARDS AND COMMISSIONS", SECTION 2.06.072 "OFFICERS" TO DELEGATE THE APPOINTMENT OF BOARD AND COMMISSION CHAIRS AND VICE CHAIRS TO EACH BOARD OR COMMISSION; and 

  3. Approve the amended Section 1.6 of the Chino Hills Administrative Policies and Procedures Manual.
BACKGROUND/ANALYSIS:
On January 12, 1993, the City Council adopted Ordinance No. 34 amending Chapter 2.6 of "Boards and Commissions" Section 2 to add Section 2.06.072 "Officers" to set forth the process for appointing the Chair and Vice Chair for Boards and Commissions. The Chino Hills Administrative Policies and Procedures Manual Section 1.6 sets forth the procedures for the appointment as follows:
  1. The City Council, by motion, annually selects a Chair and Vice Chair for all Council-appointed Commissions on the second Tuesday of December.
     
  2. Terms commence on the second Tuesday of December and end at midnight the Monday prior to the second Tuesday of December of the following year with a few exceptions.
     
  3. The Vice Chair who has served the immediate prior year shall have an automatic nomination to serve as Chair.
     
  4. In the event of a vacancy, the Council selects another to fill the vacancy.
The nomination process is ratified by the full Council and voted upon at the meeting, unless a substitute nomination is made at which time additional voting would occur.

On January 22, 2019, Mayor Moran requested that an item be brought forth to the Council to discuss the process and the potential for delegating the authority to each Board or Commission to select the Chair or Vice Chair for its respective board. Staff polled other cities and 100% of the responding cities stated that responsibility for the appointment of Chair and Vice Chair for their Boards and Commissions lies within of each Board or Commission. If the Council chooses to grant the authority for appointment to each Board or Commission, an amendment to Municipal Code Section 2.28.080 and updates to the Chino Hills Administrative Policies and Procedures Manual would be needed to effectuate the change.

At their September meetings, the Parks and Recreation, Planning, and Public Works Commissions agendized an item to discuss the potential delegation of authority of Chair and Vice Chair appointments to the respective Commissions. There was a consensus of all members that if it is the desire of the City Council to proceed with the delegation, they would be in support of the change. 
ENVIRONMENTAL (CEQA) REVIEW:
This proposed action is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000 et seq., CEQA) and CEQA regulations (14 California Code Regulations §§ 15000 et seq.) because it constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. Accordingly, this action does not constitute a "project" that requires environmental review (see specifically 14 CC § 15378 (b)(4-5)).
FISCAL IMPACT:
There is no fiscal impact with this item.  
REVIEWED BY OTHERS:
This item has been reviewed by the Community Development Director, Community Services Director, Public Works Director, and City Attorney.
Attachments
Ordinance
Amended Policy - Section 1.6

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