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    19.    
City Council Regular
Meeting Date: 09/10/2019  

SUBJECT:
NOTICE OF COMPLETION FOR THE ENGLISH SPRINGS PARK RESTROOM RECONSTRUCTION PROJECT
RECOMMENDATION:
  1. Accept the English Springs Park Restroom Reconstruction project by IVL Contractors, Inc. as complete.
     
  2. Authorize the City Clerk to cause the Notice of Completion to be recorded. 
     
  3. Authorize the release of retention monies in the amount of $17,359.15 to IVL Contractors, Inc. forty-five days after acceptance of the work by the City Council.
     
  4. Authorize the release of any remaining encumbrance after final payment of retention.
     
  5. Reduce the amount of the Performance Bond down to 15% for warranty purposes for a period of one year.
     
  6. Authorize the release of the Labor and Materials Bond seven months after project acceptance.
BACKGROUND/ANALYSIS:
On April 10, 2018, the City Council approved the plans and specifications for the English Springs Park Restroom Reconstruction project and authorized staff to solicit bids.
 
On June 12, 2018, the City Council awarded a contract to IVL Contractors, Inc. in the amount of $329,273 for the English Springs Park Restroom Reconstruction project. The City Council also provided authorization for the City Manager to approve change orders up to a cumulative amount of $32,927 or 10% of the contract amount. 
 
Construction began on June 18, 2018, and IVL Contractors, Inc. substantially completed the project on January 16, 2019. During the course of construction, the City Manager authorized one change order in the total amount of $17,910 for minor modifications to the electrical system.

The total projected cost estimate for this project is as follows:
Item Description Amount
Design, Inspection, Project Management, and Miscellaneous Expenditures $130,537.00
Construction Contract  $329,273.00
Change Order No. 1 $  17,910.00
Total Project Cost $477,720.00
   
ENVIRONMENTAL (CEQA) REVIEW:
At the April 10, 2018, City Council Meeting, the project was determined to be exempt as a Class 2 Categorical Exemption (construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure) and Class 3 Categorical Exemption (replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaces and will have substantially the same purpose and capacity as the structure replaced) pursuant to Section 15302 and 15303 of Guidelines for the California Environmental Quality Act of 1970, as amended, Public Resources Code Section 21000 et seq.
FISCAL IMPACT:
The current Capital Improvement Program has $515,604 budgeted for the English Springs Park Restroom Reconstruction project. There is no impact on the General Fund with this item. 
REVIEWED BY OTHERS:
This agenda item has been reviewed by the Finance Director.
Attachments
Notice of Completion

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