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Items Distributed After the Posting of the Agenda can be viewed by clicking here
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A G E N D A
CHINO HILLS CITY COUNCIL
REGULAR MEETING
TUESDAY, NOVEMBER 14, 2023
6:00 P.M. PUBLIC MEETING
CIVIC CENTER, CITY COUNCIL CHAMBERS
14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA |
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This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers while the meeting is in session, and on the City's website at www.chinohills.org/Agendas. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours.
Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the Assistant City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required to provide personal information in order to speak, except to the extent necessary for the Assistant City Clerk to call upon you. Comments will be limited to three minutes per speaker.
Emails and documents submitted will be considered a public document subject to posting on the City's website and are subject to the Public Records Act.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in the Council meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the meeting to enable the City to make reasonable arrangements. Click here to view the City's Reasonable Accommodation Policy or contact the City Clerk's office to obtain a copy.
PLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. Thank you.
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CITY COUNCIL MEMBERS |
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PETER J. ROGERS, MAYOR |
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CYNTHIA MORAN, VICE MAYOR |
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ART BENNETT |
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BRIAN JOHSZ |
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RAY MARQUEZ |
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| BENJAMIN MONTGOMERY |
MARK D. HENSLEY |
LYNNAE SISEMORE |
| CITY MANAGER |
CITY ATTORNEY |
ASSISTANT CITY CLERK |
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| 6:00 P.M. - CONVENE MEETING / ROLL CALL |
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| PLEDGE OF ALLEGIANCE TO THE FLAG |
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| INVOCATION: Pastor Ken Elben, Chino Valley Community Church |
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| PRESENTATIONS |
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RECOGNITION - Presentation of Celebrate the Family Poster/Essay Writing Contest Winners
| Kindergarten |
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| Emily Ni |
Loving Savior of the Hills |
| Jasper Wang |
Hidden Trails Elementary School |
| Destiny Shen |
Wickman Elementary School |
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| Grades 1-3 |
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| Steven Zj Li |
Litel Elementary School |
| Ryan Yu |
Rolling Ridge Elementary School |
| Evan Song |
Philistine Rondo School |
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| Grades 4-6 |
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| Angela Gu |
Litel Elementary School |
| Ceci Cao |
Rolling Ridge Elementary School |
| Sena Choi |
Rolling Ridge Elementary School |
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| Grades 7-8 |
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| Sofia Parra |
Loving Savior of the Hills |
| Caitlyn Lim |
Townsend Junior High School |
| Sydney Blotzer |
Loving Savior of the Hills |
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2. |
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RECOGNITION - Certificates of Recognition to Jadon Van Voorhis and Kaya Nuno-Kimura for their heroic lifesaving actions at Grand Avenue Park |
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3. |
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PROCLAMATION/RECOGNITION - Proclaiming November 15, 2023, as America Recycles Day and certificates of recognition for “Recycling Allstars” who have demonstrated outstanding recycling efforts in the community |
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PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council, whether or not the item appears on the agenda, except testimony on Public Hearing items must be provided during those hearings. Please complete and submit to the Assistant City Clerk a "Request to Speak" card. Comments will be limited to three minutes per speaker. |
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| CONFLICT OF INTEREST ANNOUNCEMENTS: Council Member abstentions shall be stated at this time for recordation on the appropriate item. |
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| CITY DEPARTMENT BUSINESS |
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| CONSENT CALENDAR (15 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar. |
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5. |
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Approve October 24, 2023, City Council Regular and City Council/Planning Commission Special Joint Meeting Minutes
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Ratify payments over $25,000 totaling $10,987,882.32 for month ended September 30, 2023
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Receive and file Monthly Financial Report for month ended June 30, 2023
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Receive and file Monthly Financial Report for month ended September 30, 2023
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Receive and file Investment Report for month ended September 30, 2023
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10. |
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Receive and file fourth quarter budget amendments approved by City Manager for Fiscal Year 2022-23 totaling $476,750.30
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Approve list of pre-qualified Environmental, Air Quality, Acoustical, Biological, Cultural, Market and Financial Feasibility, Planning, Landscape, Traffic, and Quality Control Engineering for on-call consultants for Community Development Department
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Adopt revised Administrative Policy and Procedures Manual Section 5.12 - Donation Acceptance to reorganize and modify Section 4.4.3 - Park, Trail, and Open Space Amenities to clarify and make processes more efficient
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Receive and file annual reports for Community Facilities Districts No. 1 (Rolling Ridge), 2 (Los Ranchos), 4 (The Oaks), 5 (Soquel Canyon), 6 (Carbon Canyon), 8 (Butterfield), 9 (Rincon Village), and 10 (Fairfield Ranch) pursuant to Government Code Section 53411 and adopt resolutions establishing special taxes for 2024 calendar and 2024-25 Fiscal Years
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Adopt budget amendment resolution for Fiscal Year 2023-24 increasing budget in TDA Pass Thru Fund by $190,000 based on first quarter budget review to cover the QA/QC services contract for the Shady View Development Project and possible future development
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Authorize Finance Director to apply for and receive monies from State Water Resources Control Board for California “Extended” Water and Wastewater Arrearage Payment Program Grant; waive customer late fees for any arrearages accrued during “extended” COVID-19 pandemic bill relief period, from June 16, 2021 through December 31, 2022, in their entirety; and direct Finance Director to apply all program funding received to delinquent utility accounts that had water and wastewater utility arrearages incurred during “extended” COVID-19 pandemic relief period and complete all other program requirements as specified in program guidelines
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Adopt budget amendment resolution for Fiscal Year 2023-24 increasing Air Quality Management District Equipment Maintenance Capital Outlay Fund Budget by $9,016; and authorize issuance of purchase order to Arizona Machinery, LLC dba Stotz Equipment in amount of $9,015.14 for purchase of M-Series Tractor for Public Works Department
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Find exception to competitive bidding procedures under Chino Hills Municipal Code (CHMC) Section 3.16.110.G applies because CNH Industrial America LLC, has existing contract through Sourcewell and procurement process utilized by entity is substantially similar to provisions of CHMC Chapter 3.16 - Purchasing System; adopt budget amendment resolution for Fiscal Year 2023-24 increasing budget in various funds by $29,350 for purchase of 2024 Case 621G Loader; authorize issuance of purchase order to Sonsray Machinery, LLC, utilizing cooperative purchase contract #032119-CNH, in amount of $279,349.11; and determine action to be exempt from review under California Environmental Quality Act
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Adopt resolution approving design and plans for construction of Ridgeview Drive Maintenance Road Rehabilitation Project encompassing Ridgeview Drive between Vista Dorada Place and Windmill Creek Road pursuant to Government Code Section 830.6; authorize staff to solicit bids for construction; and determine project to be exempt from review under California Environmental Quality Act
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Authorize execution of five-year agreement with West & Associates Engineering, Inc., in amount not-to-exceed $126,000 for preparation of design plans, specifications, and estimates for Eucalyptus Avenue Pavement Rehabilitation and Recycled Water Line Project on Eucalyptus Avenue park entrance to Chino Hills Parkway (Veterans and Crossroads Park)
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| DISCUSSION CALENDAR - This portion of the City Council Agenda is for all matters where staff and public participation is anticipated. Please complete and submit a speaker card to the Assistant City Clerk. Comments will be limited to three minutes per speaker. |
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Provide direction on resurfacing rink at Grand Avenue Park to facilitate either: (1) pickleball, (2) roller-skating sports, or (3) hybrid of pickleball and roller-skating sports; direction on optional future enhancements to Grand Avenue Park as part of Fiscal Year 2024-25 budget process; which may include (1) removal of roller hockey boards and chain link and installation of permanent pickleball courts and basketball hoop/court, or (2) repair/replacement of roller hockey chain link and higher grade pickleball netting; and determine project to be exempt from review under California Environmental Quality Act
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| ITEMS INITIATED BY COUNCIL |
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21. |
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Adopt resolution denouncing antisemitism and condemning all forms of hatred to affirm Chino Hills' commitment to our community
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22. |
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Appoint one member to Public Works Commission to fill unexpired term through November 30, 2026, due to an unexpected vacancy
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| PLANNING COMMISSION MATTERS - This portion of the City Council Agenda is for matters from the November 7, 2023, Planning Commission Meeting. No action is required unless two members of the City Council wish to request a review of the matter, in accordance with Section 16.58.070 of the Chino Hills Municipal Code. Expiration of the public appeal period on Planning Commission Items 3 and 5 is November 21, 2023, 5:30 p.m. |
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23. |
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Design Review No. 493 - 15645 Palo Alto Avenue, Ivan Roche, applicant: The Planning Commission adopted a resolution approving Custom Home Design Review No. 493 for construction of a 1,460-square foot, one-story single-family detached residence with attached 484-square foot two-car garage, and determining project is exempt from review under California Environmental Quality Act, subject to Conditions of Approval
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24. |
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Site Plan Review 22SPR04 - Minor Use Permit 23MUP03 - Golftec, Inc., through representative Katie Guyon (Applicant) - The Planning Commission adopted a resolution approving Site Plan Review No. 22SPR04 and Minor Use Permit No. 23MUP03 for development of a one-story golf training facility on a one-acre portion of existing 176-acre Los Serranos Country Club and Golf Course located at 15656 Yorba Avenue, consisting of a 3,376-square foot building with offices, a lobby/sales area, five golf instruction bays, an outdoor putting green, and new asphalt surface parking area with 17 parking stalls and determining project is exempt from review under California Environmental Quality Act, subject to amended Conditions of Approval
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| PUBLIC INFORMATION OFFICER REPORT |
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| SAFETY UPDATES - Fire and Police |
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COUNCIL REPORTS
Council Member Bennett
- Chino Valley Independent Fire District
Council Member Marquez
- Cal Cities
- Latino Caucus Board of Directors
- Legislative Task Force
- Omnitrans Board
- San Bernardino County Transportation Authority Board
- Southern California Association of Governments
- Regional Council
- Transportation Committee
- Southern California Regional Rail Authority (Metrolink) Board
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| COUNCIL COMMENTS |
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| ADJOURN IN MEMORIAM AND IN HOPE: Adjourn in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great. |
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