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    17.    
City Council Regular
Meeting Date: 01/14/2025  

SUBJECT:
AGREEMENT BETWEEN THE STATE OF CALIFORNIA ACTING BY AND THROUGH THE DEPARTMENT OF TRANSPORTATION (CALTRANS) AND THE CITY OF CHINO HILLS FOR VINYL FENCING ALONG CHINO HILLS PARKWAY, STATE ROUTE 142 (SR-142)
RECOMMENDATION:
  1. Appropriate $85,000 from the L&L 1-K Woodview Fund.
     
  2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY OF CHINO HILLS, AUTHORIZING APPROVAL OF A PROJECT SPECIFIC MAINTENANCE AGREEMENT FOR VINYL FENCING ALONG THE SOUTH SIDE OF CHINO HILLS PARKWAY IN THE CITY OF CHINO HILLS (08-SBd-142-PM 5.5-5.7) BETWEEN THE STATE OF CALIFORNIA ACTING BY AND THROUGH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS).
     
  3. Authorize the execution of a Project Specific Maintenance Agreement (08-SBd-142-PM 5.5-5.7) for Vinyl Fencing along Chino Hills Parkway (SR-142) between the State of California, acting by and through the Department of Transportation (Caltrans) and the City of Chino Hills, that will obligate the City to maintain and control weeds around the fencing.   
     
  4. Determine that the installation and maintenance of Vinyl Fencing along Chino Hills Parkway (SR-142) from Market Place to Ramona Avenue is exempt from review under the California Environmental Quality Act of 1970, as amended, Public Resources Code Section 21000 et seq. (“CEQA”) pursuant to CEQA Guidelines Section 15301 and 15303 of CEQA Guidelines.
BACKGROUND/ANALYSIS:

The City is committed to enhancing and beautifying the Chino Hills Parkway corridor by installing vinyl fencing, similar to the fencing used along the equestrian trails. This initiative aims to improve the aesthetic appeal and cohesion of the area, stretching from Market Place to Ramona Avenue. The project involves the installation of approximately 800 linear feet of vinyl fencing, which will not only enhance the visual character of the south side of Chino Hills Parkway but also help integrate the area with the surrounding community.

The total cost of the project is estimated to be up to $85,000, which covers the installation at a rate of $96 per linear foot, as well as project management, inspection services, and any unforeseen contingencies.

To proceed with the project, the City submitted an encroachment permit application to Caltrans on October 10, 2023. Caltrans has reviewed the proposal, and before issuing the permit, they require the City to enter into a Project Specific Maintenance Agreement. This agreement outlines the maintenance responsibilities for the project, as detailed in Caltrans' Project Development Procedures Manual, Chapter 29, Guidelines for Transportation Act, Community Identification, and Gateway Monuments. Under this agreement, the City will assume responsibility for maintaining the fence, including removing any graffiti and controlling weeds within two feet of the fence line.

ENVIRONMENTAL (CEQA) REVIEW:
The installation and maintenance of Vinyl Fencing along Chino Hills Parkway (SR-142), from Market Place to Ramona Avenue has been determined to be exempt from review pursuant to the California Environmental Quality Act of 1970, as amended, Public Resources Code Section 21000 et seq., and CEQA Guidelines Section 15301 for existing structures, because the fencing will be located on the ROW for the existing Chino Hills Parkway, and Section 15303 for new construction of limited structures including accessory structures, because the fencing is accessory to Chino Hills Parkway. 
FISCAL IMPACT:
The proposed budget amendment will increase the expenditure budget in the Landscape and Lighting - 1-K Woodview Fund by $85,000 and decrease the projected ending fund balance by $85,000.  There is no impact on the General Fund with this item.
REVIEWED BY OTHERS:
This item has been reviewed by the Finance Director and City Attorney.
LEVINE ACT DETERMINATION:
This item is NOT subject to the Levine Act.
Attachments
Resolution
Agreement

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