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A G E N D A
CHINO HILLS CITY COUNCIL
REGULAR MEETING
TUESDAY, JUNE 13, 2017

5:30 P.M. CLOSED SESSION
7:00 P.M. PUBLIC MEETING/PUBLIC HEARINGS


CIVIC CENTER, CITY COUNCIL CHAMBERS
14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA

 
This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers, and on the City's website at www.chinohills.org  while the meeting is in session. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours.

In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the start of the meeting to enable the City to make reasonable arrangements. Thank you.

Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Comments will be limited to three minutes per speaker.

PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you.


 
  CITY COUNCIL MEMBERS  
     
  RAY MARQUEZ, MAYOR  
  PETER ROGERS, VICE MAYOR  
  ART BENNETT  
  ED GRAHAM  
  CYNTHIA MORAN  
     
KONRADT BARTLAM MARK D. HENSLEY CHERYL BALZ
CITY MANAGER CITY ATTORNEY CITY CLERK
 
 
             
5:30 P.M. - CALL TO ORDER / ROLL CALL
 
1.   PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
 
2.   Designate the City Manager as City's Labor Negotiator re: City Attorney, pursuant to Government Code Section 54957.6
 
RECESS INTO CLOSED SESSION

CLOSED SESSION
 
3.   Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(4) Initiation of Litigation, one potential case
 
4.   Conference with real property negotiators pursuant to Government Section 54956.8, relating to the purchase or lease price/terms of interest in real property located at 14556 Peyton Drive; APN: 1032-221-02; Steve Caballero on behalf of Caballero Ranch and Konradt Bartlam, Negotiators
 
5.   Conference with Labor Negotiator pursuant to Government Code Section 54957.6 regarding City Attorney (unrepresented employee) - City Manager, City's Negotiator
 
7:00 P.M. - CONVENE MEETING / ROLL CALL
 
PLEDGE OF ALLEGIANCE TO THE FLAG
 
INVOCATION:  Ruben Estrada, Chino Valley Fire District
 
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION
 
PRESENTATIONS
 
6.   RECOGNITION - Presentation of Certificates of Recognition to The Chino Hills High School Dance Team
     
DANCERS    
Rheana Tumang Brooke Wendel Mia Roberts
Caitlin Roque Jasmine Gonzales Morgan Michalak
Emily Ha Florrie Ku Claire Ku
Julia Neel Ally Chi Jordyn Chavez
Hayley Dyer Kaela Anderson Megan Glaudini
Delanie Barnes Veronica Mass Ashlynn Siler
Zack Ramos Hailey Lyle Natalie Garcia
Simone Carrillo Avery Cardoza Cheyenne Brown
Scarlette Esparza    
     
STAFF    
Danielle Tribe,
Director/Coach
Erin Carey-Baron,
Coach
 
 
7.   INTRODUCTION - New Employees: 

Christa Buhagiar, Finance Director
Jose Gastelum, Maintenance Worker I
Jesse Cortez, Community Services Coordinator I
 
8.   INTRODUCTION - New Chino Valley Fire District Firefighters/Paramedics
 
9.   RECOGNITION - Presentation of Certificate of Commendation to Bruce Wood for 24 years of service at Champion Newspapers
 
10.   PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council, whether or not the item appears on the agenda, except testimony on Public Hearing items must be provided during those hearings. Individual audience participation is limited to three minutes per speaker. Please complete and submit a speaker card to the City Clerk.
 
CITY DEPARTMENT BUSINESS
 
CONSENT CALENDAR (20 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
 
11.   Approve May 22 and 23, 2017 Special and Regular City Council Meeting Minutes, respectively
 
12.   Approve Warrant Registers for period of May 11 through 31, 2017 in amount of $3,744,753.60
 
13.   Receive and file City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for period of May 10 through 23, 2017
 
14.   Receive and file Financial Report for April 2017
 
15.   Approve Treasurer's Report for April 2017
 
16.   Adopt Administrative Policy 7.8 Catastrophic Leave Plan to allow City employees to donate leave hours to co-workers in need
 
17.   Authorize execution of Agreement with San Bernardino County Fire Protection District in amount of $105,742 for 2017-18 Fiscal Year with anticipated annual increases of three percent through June 30, 2022 for continued participation in Household Hazardous Waste Management Program
 
18.   Authorize City Manager to execute Amendment No. 1 to Agreement A14-124 (Lease No. 15-1001046) with San Bernardino County Transportation Authority (SBCTA) formally San Bernardino Associated Governments (SANBAG) and California Department of Transportation (Caltrans) through June 30, 2018 to extend lease and adjust rent payments accordingly of 84 parking stalls for Park & Ride purposes on top deck of City parking structure located at 13952 City Center Drive
 
19.   Authorize execution of Amendment No. 2 to Agreement No. A2016-058 with Robert Half International Inc., extending agreement to June 30, 2018 and increasing not-to-exceed amount by $43,800 for revised contract total of $143,600 for specialized administrative support and temporary clerical services to multiple City departments
 
20.   Authorize execution of Amendment No. 1 to Agreement No. A2016-114 with Michael Baker International, Inc., extending contract to June 30, 2018, and increasing annual not-to-exceed amount from $200,000 to $250,000 for Planning Consultant services in Development Services Division
 
21.   Authorize execution of Amendment No. 1 to Agreement No. A2016-021 with Michael Baker International, Inc., extending contract to June 30, 2018, and increasing annual not-to-exceed amount from $50,000 to $270,000 for on-call planning services in Community Development Department
 
22.   Adopt an Ordinance entitled: An Ordinance of the City Council of the City of Chino Hills, California, Adopting Zone Change 16ZC02 to Realign Zoning Boundaries Between the Residential and Open Space Land Uses of the Project Site and Municipal Code Amendment 17MCA02 to Establish a Building Separation Standard for Duplex Developments - Second Reading (Introduced May 23, 2017)
 
23.   Appoint Kathleen Smith and reappoint Aimee Davis, Grace Capps, and Sylvia Nash to Chino Hills Community Foundation Board of Directors as recommended by the Board, for terms ending May 2021
 
24.   Adopt resolution amending Statement of Investment Policy, adopting Investment Policy Guidelines for City's Public Agencies Post-Employment Benefit Trust and Delegating Investment Authority for City's Investment Portfolio for 2017-18 Fiscal Year
 
25.   Adopt resolution appointing Christina Buhagiar as City Treasurer, and authorizing Investment of Funds in State of California Local Agency Investment Fund, Los Angeles County Pooled Investment Fund, and US Bank, Custodial Bank for Chandler Asset Management effective June 13, 2017
 
26.   Authorize execution of Amendment No. 1 to Agreement No. A2015-149 with Arakelian Enterprises, Inc., dba Athens Services to reduce arterial and commercial sweeping from four to two times per month
 
27.   Authorize execution of Amendment No. 1 to Agreement No. A2017-041 with Babcock Laboratories, Inc., to increase annual not-to-exceed amount to $35,000 and extend term to June 30, 2019 for water quality analysis
 
28.   Authorize execution of Amendment No. 3 to Agreement No. A12-05 with Michael Baker International, Inc., extending contract term to June 30, 2019 for planning and design services in Carbon Canyon
 
29.   Authorize execution of agreement with PCI for annual amount not-to-exceed $75,000 for on-call installation of pavement markings/markers and striping services through June 30, 2020
 
30.   Award bid and contract to All American Asphalt in amount of $337,139.84 for Pipeline Avenue Raised Concrete Median project, approve appropriations budget amendment in amount of $60,000 from Measure I Fund balance to Pipeline Avenue Raised Concrete Median project, and authorize City Manager to approve cumulative change orders up to ten percent ($33,713.98) of contract amount
 
DISCUSSION CALENDAR - This portion of the City Council Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to three minutes. Please complete and submit a speaker card to the City Clerk.
 
31.   Provide direction regarding proposed district boundary maps (NDC Draft #4; Austin Map; Kreeger Map) consistent with California Voting Rights Act (CVRA)
 
ITEMS INITIATED BY COUNCIL
 
32.   Designate Voting Delegate and Alternate for the League of California Cities Annual Conference scheduled for September 13 - 15, 2017 in Sacramento
 
PUBLIC HEARING - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Individual audience participation is encouraged and is limited to three minutes. Please complete and submit a speaker card to the City Clerk.
 
33.   Receive public input on Community Development Block Grant (CDBG) Assessment of Fair Housing (AFH) issues
 
34.   Adopt Resolutions adopting Fiscal Year 2017-18 Budget; establishing Fiscal Year 2017-18 Appropriation limits for City of Chino Hills and Community Facilities Districts; and modifying Master Schedule of Fees; and determine that adoption of fee is exempt from California Environmental Quality Act review
 
BUDGET RELATED CONSENT CALENDAR ITEMS NOs. 35 THROUGH 39
 
35.   Authorize issuance of Citywide blanket purchase orders for Fiscal Year 2017-18 to: Staples not-to-exceed $60,000 for office supplies; Lowes not-to-exceed $56,000 for various supplies and equipment; Threadworks, Inc., not-to-exceed $35,000 for uniform shirts for designated City Staff; Data Ticket, Inc., not-to-exceed $35,000 for services related to City citations; Champion Publications, Inc., not-to-exceed $55,000 for publications in the Champion Newspaper; and Myers & Sons Hi-Way Safety, Inc., not-to-exceed $30,000 for signs and equipment
 
36.   Authorize issuance of blanket purchase orders for Fiscal Year 2017-18 to: C. Wells for $50,000 for purchase of various water system maintenance supplies; Grainger Industrial Supply for $50,000 for procurement of various maintenance supplies; HD Supply for $225,000 for purchase of water meters and supplies; Haaker Equipment Company for $75,000 for procurement of various equipment supplies and off site service of equipment; Holliday Rock for $50,000 for purchase of backfill and asphalt materials; Vulcan Materials for $50,000 for purchase of asphalt materials; Waxie for $50,000 for procurement of custodial supplies; and Western Waterworks for $65,000 for purchase of various water system maintenance supplies for Public Works Department
 
37.   Authorize execution of Amendment No. 4 to Agreement No. A2014-49 with West Coast Arborists to extend term to June 30, 2018 for citywide tree maintenance
 
38.   Authorize execution of Professional Services Agreement with Advantec Consulting Engineers in annual amount not-to-exceed $25,000 through June 30, 2020 for Citywide traffic signal operations services
 
39.   Authorize execution of agreements with Geo-Advantec Inc., GMU Geotechnical Inc., and Koury Engineering and Testing Inc., in annual amounts not-to-exceed $150,000 each for geotechnical services and materials testing on as-needed basis through June 30, 2020
 
PUBLIC INFORMATION OFFICER REPORT
 
SAFETY UPDATES - Police and Fire (if any)
 
COUNCIL REPORTS

Southern California Association of Governments - Mayor Marquez

California Institution for Men - Mayor Marquez

Chino Basin Desalter Authority - Vice Mayor Rogers
 
San Bernardino County Transportation Authority - Council Member Graham

Omnitrans - Council Member Graham
 
West Valley Mosquito and Vector Control District - Council Member Moran
 
COUNCIL COMMENTS
 
ADJOURN IN MEMORIAM AND IN HOPEAdjourn in memory of Ayala High School soccer coaches Gabby Constante and Matt Hodges who passed away on Monday, May 29, 2017
 
ADJOURNMENT:
 
 

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